Submitting Final Grades in Canvas Submitting Final Grades in Canvas
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Submitting Final Grades in Canvas

Introduction

In Canvas, students' final grades are submitted by selecting the Submit Final Grades to MySPC button in the Gradebook in each individual course. You may be accustomed to finding this button in the Faculty Tools, but in Canvas, it's in the Grades tab of your class. This guide reviews the process for submitting your students' final letter grades to SPC's enrollment and student information system (MySPC). 

Contents

Submitting Final Grades

Assigning Incomplete Grade

Grade Errors

Video Tutorial: Submitting Final Grades in Canvas

Submitting Final Grades

  1. Navigate to your course in SPC's Canvas instance.
  2. Click on Grades in your course navigation.
  3. Click on Submit Final Grades to SPC. 
    Note: If you do not see this button, please make sure you are using Google Chrome. Then, clear cookies, cache and history, close browser, and try again. If this doesn't work, try a hard refresh. The keyboard shortcut Ctrl + Shift + R (or Command+ Shift + R on a Mac) will trigger a "hard refresh" of a webpage.

    inside gradebook, select Submit Final Grades to MySPC in the top right corner. It is a button.
    Here is a zoomed in version of the button: 
    submit final grades to MySPC button
  4. The Final Grades Menu will appear on the right side of the screen. Select the Submit Final Grades to MySPC button to enter the Final Grades Wizard (1). Select the Final Grades tutorials if you need assistance (2, 3).
    Submit Final Grades to MySP (button at top, then hyperlinks to two different helpful tutorials)
  5. If you're submitting prior to Grades Week, a pop-up will appear asking you to confirm that you're ready to submit early, and you'll need to select OK to continue. 
    popup: Are you sure you want to Submit Grades Early? There are ___ days until the start of Grades Week. Click "OK" to continue submitting grades early."
  6. Grading Scheme: Select the appropriate grading scheme for the course. The current grading scheme will be displayed at the top (1). If you need to select a different grading scheme, select the appropriate scheme here (2). Then, select the Check for Missing Assignments button on the bottom right (3). 
    Select the appropriate grading scheme for the course. The current grading scheme will be displayed at the top (1). If you need to select a different grading scheme, select the appropriate scheme here (2). Then, select the Check for Missing Assignments button on the bottom right (3).
  7. Check for Missing Assignments: Now, the Final Grades wizard will scan your gradebook for missing assignments. All missing/ungraded assignments will populate, grouped by assignment, on this screen. Select a student's name (hyperlinked) to be routed to grade that assignment, or check the "I intend for the below student grades to be left ungraded" box. Then, select the Evaluate Student Grades button on the bottom right to move to the next step.
    picture of the "Check for assignments screen." missing assignments,"
  8. Evaluate Student Grades: The evaluate student grades screen is where you override any final grades and provide comments. If you'd like to override a final letter grade (for instance, round an 89.5% up to an A, instead of a B), you will:
    1. Navigate to the Grade Override column
    2. Check the box next to the student whose grade you're overriding
    3. Input the numeric grade you'd like to assign the student (in this example, it would be an 80% to assign the student a B).
    4. Verify that the correct overriden letter grade is there.
    5. Add comments.
    6. Select the Select Students to be Submitted button at the bottom. 
      Evaluate student grades with an override column
  9. Select Students to be Submitted: Review grades for accuracy and confirm that any Grade Overrides are showing correctly with comments (1) and then select Confirm and Submit (2). You can select the checkbox at the top to select all students, or you can select certain students and only submit grades for those students. 
    Screenshot of the Select Student to be Submitted area, showing a successful grade override
     
  10. Confirm and Submit: Check the box next to I am ready to submit my final grades to SPC (1) and then select the Submit Final Grades button (2).  
    1. Select I am ready to submit my final grades, then select Submit final grades
  11. Grades Processing: After a short wait, grades will be submitted to MySPC. You'll see a grid showing three rows:
    1. Total number of student grades
    2. Number of grades submitted
    3. Number of grades remaining to be submitted 
      Below is a summary of grades transferred: Total number of grades, number of grades submitted, number of grades remaining to submit
       

Grade Errors

If you made an error in your grades, and you realize this soon after submitting, contact the Academic Technology Support team via email at atst@spcollege.edu or call us at 727-341-3500. If it is within an hour of submission, we may be able to reset your grades so you can resubmit. If we're not able to reset, then you'll need to submit a grade change form for each student. In any event, please contact us as soon as you notice the error and we will work with you and communicate next steps. 

Assigning Incomplete Grade

  1. Review the following guides and ensure you've followed all the proper procedures.
    1. Incomplete Plan for Faculty
    2. Issuing an Incomplete for a Student's Final Grade
    3. Incomplete Request Form Guide
    4. Opening up a Course for a Student with an Incomplete
    5. Share with student: Incomplete Grade Process for Students
  2. Follow the steps above Submitting Final Grade steps 1-7.
  3. Evaluate Student Grades: An incomplete grade is essentially a grade override. Instead of overriding a grade of 79% to 80% to assign a student a B, you're overriding the student's current total grade to assign an imcomplete instead. 

  1. Navigate to the Grade Override column
  2. Check the box next to the student whose grade you're overriding to assign an incomplete
  3. Input a grade of 0 for the student
  4. Verify the grade of I for incomplete.
  5. Add comments.
  6. Select the Select Students to be Submitted button at the bottom. 
    Select the student, type in zero, make sure that I shows up now, and type comments if you want to
     

Video Tutorial: Submitting Final Grades in Canvas

This video tutorial demonstrates how to submit final grades in Canvas.

Have Questions? Contact the Academic Technology Support Team

atst@spcollege.edu 

 Phone at 727-341-3500

(Hours: Monday - Friday 8:30 a.m. - 4:30 p.m. EST).

After-hours or weekend assistance? Contact the Technical Support Center at 727-791-2795 or onlinehelp@spcollege.edu

Want to Schedule a One-on-One or Group Session on Canvas or other instructional technology issues or opportunities?

Schedule 1:1 Support Help with a Member of the Academic Technology Support Team

 

 

 

Related to:

Canvas

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