Issuing an Incomplete for a Student's Final Grade Issuing an Incomplete for a Student's Final Grade
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Issuing an Incomplete for a Student's Final Grade

This guide demonstrates how to assign a grade of I/incomplete to a student in Canvas. 

  1. Review the following guides and ensure you've followed all the proper procedures.
    1. Incomplete Plan for Faculty
    2. Issuing an Incomplete for a Student's Final Grade
    3. Incomplete Request Form Guide
    4. Opening up a Course for a Student with an Incomplete
    5. Share with student: Incomplete Grade Process for Students
  2. Navigate to your course in SPC's Canvas instance.
  3. Click on Grades in your course navigation.
  4. Click on Submit Final Grades to SPC. 
    Note: If you do not see this button, please make sure you are using Google Chrome. Then, clear cookies, cache and history, close browser, and try again. If this doesn't work, try a hard refresh. The keyboard shortcut Ctrl + Shift + R (or Command+ Shift + R on a Mac) will trigger a "hard refresh" of a webpage.

    inside gradebook, select Submit Final Grades to MySPC in the top right corner. It is a button.
    Here is a zoomed in version of the button: 
    submit final grades to MySPC button
  5. The Final Grades Menu will appear on the right side of the screen. Select the Submit Final Grades to MySPC button to enter the Final Grades Wizard (1). Select the Final Grades tutorials if you need assistance (2, 3).
    Submit Final Grades to MySP (button at top, then hyperlinks to two different helpful tutorials)
  6. Note: If you're submitting prior to Grades Week, a pop-up will appear alerting you to the fact that you are trying to submit grades prior to the start of Grades Week. It will say, "There are ___ days until the start of Grades Week." It will also let you know that if you submit grades earlier than two weeks from the end of the course, your dean will be alerted. You'll need to select OK (to continue) or Cancel (to stop the grades submission process) in order to move past this pop-up. 
    image (13).png

  7. Check for Missing Assignments: Now, the Final Grades wizard will scan your gradebook for missing assignments. You cannot submit final grades with blank cells. All published assignments must have a grade entered, a 0 entered, or be marked excused. Please refer to the Gradebook Integrity Check tool to catch all outstanding grades. 

    If there are no missing assignment grades found, you'll see a thumbs up icon and be moved to Step 2 automatically. 
    image (3).png

    8. If there are missing grades, you'll see them listed (grouped by assignment). Please select the Return to Gradebook button, make sure every cell has a grade or is excused, and then begin the Final Grades submission process again. 
    image (4).png

9. Grading Scheme: Select the appropriate grading scheme for the course. The current grading scheme will be displayed at the top (1). If you need to select a different grading scheme, select the appropriate scheme here (2). Then, select the Check for Missing Assignments button on the bottom right (3). 
Select the appropriate grading scheme for the course. The current grading scheme will be displayed at the top (1). If you need to select a different grading scheme, select the appropriate scheme here (2). Then, select the Check for Missing Assignments button on the bottom right (3).

10. Evaluate Student Grades: An incomplete grade is essentially a grade override. Instead of overriding a grade of 79% to 80% to assign a student a B, you're overriding the student's current total grade to assign an imcomplete instead.

  1. Navigate to the Grade Override column.
  2. Check the box next to the student whose grade you're overriding to assign an incomplete.
  3. Input a grade of 0 for the student.
  4. Verify the grade of I for incomplete.
  5. Add comments.
  6. Select the Select Students to be Submitted button at the top. 

11. Select Students to be Submitted: Review grades for accuracy and confirm that any Grade Overrides are showing correctly with comments. and then select the top checkbox to select all students (1). Then, select Confirm and Submit (2). 

Note: If you see anything concerning (grades don't look right, all of them are Fs, etc), STOP and watch the Cleaning up your Gradebook video tutorial at the bottom of this guide. 


 

12. Confirm and Submit: Check the box next to I am ready to submit my final grades to SPC (1) and then select the Submit Final Grades button (2).  

1. Select I am ready to submit my final grades, then select Submit final grades
 

13. Grades Processing: After a short wait, grades will be submitted to MySPC. You'll see a grid showing three rows:

  1. Total number of student grades
  2. Number of grades submitted

  3. Number of grades remaining to be submitted 


    Below is a summary of grades transferred: Total number of grades, number of grades submitted, number of grades remaining to submit

 

 

Have Questions? Contact the Academic Technology Support Team

atst@spcollege.edu 

 Phone at 727-341-3500

(Hours: Monday - Friday 8:30 a.m. - 4:30 p.m. EST).

After-hours or weekend assistance? Contact the Technical Support Center at 727-791-2795 or onlinehelp@spcollege.edu

Want to Schedule a One-on-One or Group Session on Canvas or other instructional technology issues or opportunities?

Schedule 1:1 Support Help with a Member of the Academic Technology Support Team

 

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