Incomplete Plan for Faculty - Updated April 2025

Spring 2025 Incompletes During D2L to Canvas Migration

End of Spring – Faculty Documentation of Incompletes (May 2 – May 9, 2025)

To ensure a smooth transition for students with Incompletes during the D2L to Canvas migration, faculty must document all Incompletes issued at the end of the Spring 2025 term. This step will allow the Academic Technology, LMS Administration, and Registrar's Office to identify which faculty need support, which courses require Incomplete sections in Canvas, and which students must be given continued access.

May 2 – May 9: Faculty Documentation Process

Faculty will be required to submit an official Incomplete Contract for each student receiving an Incomplete. NOTE: This is already required per Board policy.

The form will collect:

• Course information (Course ID, Section, Term, Instructor Name)
• Student information (Name, Student ID, SPC Email)
• Reason for Incomplete & Outstanding Coursework
• Planned Completion Date (if earlier than December 5, 2025)

The Academic Technology team will use this data to determine which Canvas Incomplete shells need to be created.

Use of Incomplete Contracts & Publisher Access Considerations

As a reminder, Incomplete contracts are required for all faculty issuing grades of Incomplete. Faculty must complete and submit the official Incomplete Request Form for each student receiving an Incomplete. A link to the form and submission guide is available here: Incomplete Request Form Guide

Additionally, faculty teaching courses that utilize Barnes & Noble First Day may need to contact the publisher directly to ensure continued student access to required course materials. Access timelines may vary depending on how the publisher content is integrated into First Day, and publisher-specific approval may be needed to extend access.

May 5 & May 8: Reminder Emails to Faculty

• Faculty will receive a reminder on May 5 if they have not yet submitted their documentation.
• A final reminder will be sent on May 8 to ensure all submissions are completed by May 9.

Key Communication:

• Faculty must submit the required form no later than May 9.
• Failure to submit the form may result in delays in Canvas course setup for Incomplete students.
• The LMS team will use this data to automate Incomplete section creation, reducing faculty workload during the transition.

By ensuring Incompletes are properly documented in advance, this step will allow all support teams to work efficiently and proactively to transition students and faculty to Canvas.

Phase 1: Complete Incompletes in D2L (Until June 15, 2025)

• Students should complete as much coursework as possible before June 15.
• Faculty should continue grading in D2L as usual until June 15.
• June 15: All student work stops in D2L.
• No further coursework submissions will be accepted after this date to allow for data archiving and migration.
• June 1 & June 10: TBD sends reminder emails to students and faculty about the transition timeline.

Key Communication:

• Notify students that no coursework will be accepted in D2L after June 15.
• Faculty do not need to export grades or student work—SPC is handling a batch archive to K16.
  
  

Phase 2: Data Archiving & Course Migration (June 16 – July 1, 2025)

No student access to coursework between June 15 – July 1.

This period is for archiving courses in K16, migrating content to Canvas, and setting up faculty access.

June 16 – June 30: K16 Archive Process

SPC will archive all Spring 2025 courses to K16, preserving:

• Student grades
• Student submissions (assignments, discussion posts, quizzes, etc.)
• Course content and structure

Faculty will be able to retrieve past student work and grades via K16 once archiving is complete.

July 1: Faculty Access to Incomplete Courses in Canvas

• Faculty receive access to their Canvas Incomplete sections on July 1.
• Faculty can review migrated content, adjust assignments, and prepare for student re-engagement.
• Faculty will notify their students when the course is ready for them to resume work.

Key Communication:

• Inform faculty that all student work and grades will be available via K16 after archival is complete.
• Students should wait for faculty to contact them before resuming coursework in Canvas.
  
  

Phase 3: Faculty-Led Completion of Incompletes in Canvas (July 2 – December 12, 2025)

• Faculty will determine when students should resume coursework in Canvas and will notify them accordingly.
• Faculty can retrieve grades & student work from K16 if needed for grading consistency.
• Faculty will have from July 2 – December 12 to monitor student progress and grade assignments.
• Students must complete all remaining coursework by December 5.
• Faculty must finalize and submit grades by December 12, 2025.

Key Communication:

• Faculty will notify students when the course is ready for them to resume work.
• September 15: Midway progress check reminder for students.
• November 1: Final reminder that coursework must be completed by December 5.
• December 12: Final grades must be submitted by this date.

Have Questions? Contact the Academic Technology Support Team

ATST@spcollege.edu 

 Phone at 727-341-3500 

(Hours: Monday - Friday 8:30 a.m. - 4:30 p.m. EST).

After-hours or weekend assistance? Contact the Technical Support Center at 727-791-2795 or onlinehelp@spcollege.edu

Want to Schedule a One-on-One or Group Session on Canvas or other instructional technology issues or opportunities?

Schedule 1:1 Support Help with a Member of the Academic Technology Support Team