Submitting Final Grades in Canvas FAQ

I submitted all my grades, but in my Canvas, it "Final Grades have been partially submitted." What happened? 

If you see a message like this:

Compare your Canvas roster to your PeopleSoft roster in MySPC > Faculty Center. If a student withdrew from your course at any point during the term, they will still appear on your PeopleSoft roster, but they already have an official grade of W or WF. Since Canvas doesn't post grades for withdrawn students, it may report a partial grades submission even though everything is correct.

In the example above, one student withdrew and received a W, so Canvas posted grades for the remaining 18 students. Canvas didn't submit a grade for the withdrawn student because their withdrawal grade was already recorded in PeopleSoft. No further action is needed.

To confirm, open the Grade Roster in MySPC/Faculty Center and make sure every student has an official grade recorded, including:

• A-F for students who completed the course
• W or WF for withdrawn students
• X for auditing students

If every student has an official grade listed, you're all set.

If you find any students with a blank Official Grade in PeopleSoft, please reach out to ATST for help as soon as possible so we can help troubleshoot the issue.

When are dynamically dated course grades due? 

• If you teach a dynamically dated course, you will get a pop-up that says your grades are due by 2 PM, but in testing, you can turn in grades the same day.​
• Once the grade submission date has passed, a grade change form must be completed for each student who does not have a grade submitted.​
• If students/faculty need to access a closed course, you need to use the “Opening up a course for a student with an incomplete” process (even if you’re not technically assigning them an incomplete). You can do this to give them a day or two to finish before you submit the grade change form​
• ATST cannot change the course dates to give you extended access for grade submission. ​If you have questions about the timeframe of your course and when final grades are due, please contact your dean.

What is the grade submission process at SPC?  

• For each course you teach, you will submit the final grades for all students within that course in your Canvas account. The grade submission process is done through the gradebook (the Grades button on your course navigation). Once you complete this process for a course, you should receive a grades submission email within 15 minutes and be able to see the grades in MySPC (faculty area) Please review the tutorial on Submitting Final Grades in Canvas for more information. 

I finished submitting final grades. Is that all I need to do? 

• Yes, if you have followed all of the steps and you get the confirmation email, your grades will transfer to MySPC. You can also go to the faculty area in MySPC after about 15 minutes and confirm that your grades have been posted. 

How do I give a student an incomplete?

• There are three parts to issuing an incomplete for a student 

  1. Enter a zero for the numerator in the grade to submit to MySPC during the final grades submission process.  Review the tutorial on Issuing an Incomplete for a Student
      
  2. Open the course for the student after the course end date, so that the student can still access the course. Review the tutorial on Opening a Course for a Student with an Incomplete
      
  3. Once your student finishes their incomplete work in the course, or the time you allotted them to complete course work has passed, you will refer to the guide on opening a course (linked above in step 2) for a student with an incomplete and complete the steps in part two of that guide. Those steps involve changing the student's role so that the student can no longer access the course, and submitting a Change of Grade form.

Important Note on Incomplete vs 60% Drop: Students that are not actively participating in the course and have a low grade that would likely prevent them from successfully passing the course should be dropped by faculty at the 60% mark. 
 

How can I check that my grades transferred to MySPC?

• It will take about 15 minutes for your grades to transfer from Canvas to MySPC and then you can go to the faculty area in MySPC and verify that all students have a submitted final grade.

I have a student auditing my course, what do I put for their grade?

• Audit students are graded the same as other students in Canvas, and their enrollment will automatically convert to an "X" on the transcript. They should not receive a zero final grade, because the zero will generate an Incomplete instead. See: Submitting a Final Grade for a Student Auditing Your Course
   
• Because the student is auditing the course, they will not actually see the letter grade/numeric grade you submitted, The grade will show up in their MySPC account as an X. You cannot leave their grade empty or the system will not transfer the grade and the X will not be issued. 

I noticed an error in the grades that I have submitted to MySPC and they are already in MySPC.  What can I do?

• If you made an error in your grades, and you realize this soon after submitting, contact the Academic Technology Support Team via Information below.

•  If it is within an hour of submission, we may be able to reset your grades so you can resubmit. If we're not able to reset, then you'll need to submit a Change of Grade Form for each student. In any event, please contact us as soon as you notice the error and we will work with you and communicate next steps. 

Have Questions? Contact the Academic Technology Support Team 
  
atst@spcollege.edu

 Phone at 727-341-3500

(Hours: Monday - Friday 8:30 a.m. - 4:30 p.m. EST).
After-hours or weekend assistance? Contact the Technical Support Center

Phone at 727-791-2795 or onlinehelp@spcollege.edu

Want to Schedule a One-on-One or Group Session on Canvas or other instructional technology issues or opportunities?

Schedule 1:1 Support Help with a Member of the Academic Technology Support Team