The College realizes that it is possible a significant natural disaster may compromise SPC campus facilities and disrupt the delivery of classes for an extended period of time. This checklist has been developed for you to help you prepare from an instructional technology perspective, . Faculty are encouraged to prepare courses is kept to a minimum impact. 

1. Send a class email: Sample of ICP Email 

2. Steps for Students to Forward their MyCourses Email

Sample message to students: “You may wish to forward your MyCourses email to one or more additional addresses to make sure you are receiving important announcements. You can forward your MyCourses email easily via the Settings in email. You will only need to do this once and it will automatically apply to emails in all of your courses.

  1. When logged into MyCourses, click on the Settings link in the top, right corner of your inbox
  2. Scroll down to Forwarding Options
  3. Check the box Forward incoming messages to an alternate email account
  4. Enter an Email Address
  5. Chose Forward and mark unread in the Inbox folder
  6. Click Save

3. Encourage Students to Set Notifications for MyCourses

Sample message: “Did you know you can receive MyCourses notifications regarding specific activities in your course via a text message, any email account you want, or both? This will give you the most recent information if I post a News item in MyCourses related to the College during an emergency. To Change Your Notification Settings


  1. When logged into MyCourses, click on your name on the minibar.

  2. Click on Notifications from the dropdown.

  3. Under Contact Methods, enter an email address and/or a mobile number.”

  • In the event of an emergency, send an email to all of your students and ask them to respond to make sure they are “connected”. Follow up with those you don’t hear from.

  • Print your roster from PeopleSoft with student contact information. For instructions, see the Viewing Course Roster screencast:

  • Provide students with “best case” and “worse case” scenarios based on forecasts for resuming coursework.

  • Add teaching notes to content areas; add enough to cover a three-week period. You may want to get in the habit of keeping a copy of all your course notes in MyCourses as a backup to your computer and for handy reference when needed. In the event of an emergency, you would already have materials ready in MyCourses.

  • Add assessment items that might be needed over a three-week period (quizzes, dropboxes)

  • Consider partnering with another faculty member who teaches your courses as an Emergency Facilitator. If he or she lives in another part of the county (or country!) they may be able to assist you if you are temporarily not able to log into MyCourses. 

  1. Click the Communicate Tab
  2. Click Classlist
  3. Click the Add Participants button
  4. Click Add existing users
  5. In the Search For textbox, enter your Emergency Facilitator’s first and last name
  6. Click the search icon spyglass.png, or press the Enter key on your keyboard
  7. Click the checkbox to the left of your Facilitator’s name
  8. In the Select a Role list, choose Facilitator
  9. Click the Enroll Selected Users button
  10. Click the Done button


Questions? Contact the MyCourses Support Team by email at 
or by phone at 727-341-3500 (Hours: Mon.- Fri. 8:30 a.m. - 4:30 p.m. EST).

For after hours or weekend assistance, contact the SPC Helpdesk at 727-791-2795 or

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