Making PDFs Accessible with YuJa Panorama’s OCR Tool Making PDFs Accessible with YuJa Panorama’s OCR Tool
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Making PDFs Accessible with YuJa Panorama’s OCR Tool

As we move towards our college goal of 90% accessibility for each course overall and each item in each course, a common issue we're seeing is that some scanned PDFs are 0% accessible. This guide and accompanying video tutorial demonstrate how to remediate them using YuJa Panorama.

Using Panorama to Generate an OCR Overlaid PDF 

  1. Navigate to the course report. 
    1. Select Panorama in your third party tools. 
      select Panorama from course navigation
    2. Select Course Report.
      select course report
  2. Scroll all the way down to your files, go to the scanned PDFs, and locate a file that's showing a 0% accessibility score.
    select a file with a 0%
  3. Go to actions on the right, select the ellipses, and then select View to open up the Alternative Formats Menu.
    select ellipses, then view
  4. Select OCR formats. 
    select OCR formats
  5. Hover over the OCR Overlaid PDF button and select Generate to generate a new, OCR Overlaid PDF. It's going to take some time to process, and it could be 10 minutes or longer depending on file size. 
    select generate 
     
  6. Once it's ready, you'll see options to View, Download, or Reprocess. We recommend downloading a copy of the OCR Overlaid PDF version to your computer. 
    download copy to computer
  7. Select Back to return to the original Alternative formats menu.
    select back button on top of the OCR overlaid PDF button
     
  8. Select View to view the Accessibility Report.
  9. At the bottom of the Accessibility Report panel, select the ellipses (1), and then select Replace with Alternative Format (2).This option allows you to replace the original document with a new, more accessible version.  
    1. Select ellipses. 2. Select Replace with Alternative Format
  10. Select the new, OCR Overlaid Tagged PDF document that you just created (1), and select Replace to replace the document (2). 
    Select the new, OCR Overlaid Tagged PDF document that you just created (1), and select Replace to replace the document (2).
  11. Review the updated accessibility score. In this case, it increased from 0% to 62% accessible.
    Note: This could take a few minutes to process. 
    62% accessible
     

Next Steps: Continue Remediation 

Before, the PDF document was a picture. Now, we've added an OCR text layer, which is invisible, computer-recognized text that sits on top of the image. It looks the same to those of us who can see, but now, it can be read by assistive technology like screen readers.

In this case, there's still work to do, like adding a title, and increasing the font size. But now that we've added that OCR text layer, Panorama can see those issues, and we can use Panorama to remediate them.
New accessibility report after tagging PDF using Panorama

Please note, this is not the only way to do this. We're showing you how to do this in YuJa Panorama since it's available and built into Canvas. However, you can use Adobe Acrobat, Microsoft Word, and other programs to make a PDF accessible.

Video Tutorial: Making PDFs Accessible with YuJa Panorama's OCR Tool

Have Questions? Contact the Academic Technology Support Team

atst@spcollege.edu

 Phone at 727-341-3500

(Hours: Monday - Friday 8:30 a.m. - 4:30 p.m. EST).

After-hours or weekend assistance? Contact the Technical Support Center at 727-791-2795 or onlinehelp@spcollege.edu

Want to Schedule a One-on-One or Group Session on Canvas or other instructional technology issues or opportunities?

Schedule 1:1 Support Help with a Member of the Academic Technology Support Team

 

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faculty Yuja Panorama

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